Book-4 Documents

Whether it is a property document or a non-property document, all documents can be registered.

Generally, documents are classified into three types.

Documents that are not registered in Book-1 are registered in Book-4. These are known as private documents or personal documents. They may or may not be related to property, but the key point to note is that the ownership of immovable property does not change hands through these documents.

For example, if an immovable property is sold, the ownership rights of that property are transferred from one person (the seller) to another person (the buyer). Therefore, such documents are registered in Book-1.

However, documents related to property that do not transfer ownership are registered in Book-4. 

Examples include:

Power of Attorney Documents: 

Authorizes someone to act on behalf of another person in legal or financial matters.

Adoption Deeds: 

Legal documents for adopting a child.

Trust Deeds Not Related to Property:

Legal documents establishing a trust without involving property ownership transfer.

Affidavits: 

Written statements confirmed by oath or affirmation, used as evidence in court.

Declaration Deeds: 

Documents declaring certain facts or intentions.

These documents are related only to the individuals who create and receive them, involving private matters between the two parties. Third parties or the public do not have any rights to know about these documents. Such personal documents are registered in Book-4.

Additional Key Points:

Privacy and Confidentiality: 

Book-4 documents are private and confidential. Only the individuals involved in these documents have access to them. The public or third parties do not have the right to view or obtain copies.

Non-Public Nature: 

Unlike Book-1 documents, Book-4 documents are not public records. They do not require public disclosure, and their details are not included in the encumbrance certificate register.

Legal Validity: 

While private, Book-4 documents hold legal validity between the involved parties. They can be used as evidence in legal matters between those parties.

No Ownership Transfer: 

Documents in Book-4 do not transfer the ownership of immovable property. They may involve other legal matters, but property rights remain unchanged.

Exclusivity: 

Only the individuals mentioned in the document have the right to access and use it. This ensures that the private agreements or authorizations are maintained between the parties involved.

In summary, Book-4 documents are private and personal documents that do not involve the transfer of property ownership. They ensure privacy and confidentiality for the parties involved and are legally valid for matters between those parties. These documents are not accessible to the public or third parties and do not require inclusion in public records like the encumbrance certificate register.