Book-1 Documents

Whether it is a property document or a non-property document, all documents can be registered.

Generally, documents are classified into three types:

1.Property-Related Documents: 

These involve the transfer of property rights. Such property-related documents are registered in the registration office under Book-I (Book-1). For example, if you look at a sale deed, it will have the document number and the book in which it is registered mentioned. Documents registered in Book-I are referred to as “public documents.”

What is a Public Document?

A public document is a type of registration that is made known to the public. It means informing the world that someone has purchased a property. Anyone can view and obtain a copy of such a document. Additionally, the registration information will be included in the encumbrance book, making it accessible to anyone who wants to see or obtain a copy of the document.

Book-I documents are considered public records. This means the details are made known to the public. The purpose is for everyone to be aware that a person has bought a property, thereby recognizing their ownership.

This is similar to selling an item in a crowded marketplace where everyone can see that the item has been sold and bought by someone. Following this principle, property transfer documents are registered in Book-I. Book-I documents are a category of documents that are made public.

Additional Key Points:

2.Transparency and Legal Assurance: 

Registering property documents in Book-I ensures transparency and provides legal assurance of ownership. This public record helps prevent disputes and fraudulent claims over property.

3.Accessibility: 

Since Book-I documents are public records, they are easily accessible to anyone. This accessibility helps in verifying the authenticity of property transactions and ownership details.

4.Encumbrance Certificate: 

The details from Book-I documents are used to generate the encumbrance certificate, which is an important document in verifying the legal status of a property. It shows whether the property is free from any legal liabilities or disputes.

5.Legal Validity: 

Documents registered in Book-I hold strong legal validity in courts. In case of any disputes, these registered documents serve as crucial evidence to establish ownership and the history of transactions.

6.Mandatory Registration: 

For certain property transactions, registration in Book-I is mandatory. This includes sale deeds, gift deeds, mortgage deeds, and lease agreements exceeding one year. Non-registration of such documents can lead to legal complications and challenges in proving ownership.

7.Prevention of Fraud: 

By making property transactions public, the likelihood of fraudulent activities such as selling the same property to multiple buyers is reduced. It acts as a safeguard against illegal activities in real estate transactions.

8.Official Record Keeping: 

Book-I serves as an official record-keeping system for property transactions. It helps government authorities in maintaining accurate and up-to-date records of property ownership and transfers.

In summary, registering property-related documents in Book-I is essential for transparency, legal assurance, accessibility, and preventing fraud. It plays a crucial role in maintaining the integrity and reliability of property transactions and ownership records.